Ready-to-pilot solution · Hindi document search
Find any old file in seconds.
Turn scanned Hindi and English files into an archive you can search like the web, with control over who sees what.
- You own the code and data
- Hosted in India or on your servers
- Multilingual by design
- Starts with a small pilot
Honest status: designed in detail and ready to set up for you in a pilot. Not yet delivered to a client.
Made forGovernment offices · Universities and boards · Courts and law firms · Hospitals · Businesses
The problem
What it is built to fix
Record rooms
Finding one old file can take a whole day.
Section officers
The files were scanned, but nobody can search inside the scans.
Law firms
An old judgment is needed, and nobody remembers its number.
How it works
Four steps, in plain words
- Step 1
Bring in your scans
Your scanning agency gives us the image files. We test 100 of your pages first and tell you how well they read.
Behind the scenesBulk import of PDF, TIFF and JPEG; OCR accuracy measured on 100 sample pages before the pilot is fixed.
- Step 2
The text is read automatically
Text is pulled out of every printed page in Hindi and English. Pages it is unsure about go to your staff to check.
Behind the scenesHindi and English OCR; review queue for unclear pages; file number, year and section tagged where possible.
- Step 3
Search like the web
Type in either language, or in Roman script. The right page opens with the words highlighted.
Behind the scenesFull-text search that handles spelling variants and Roman-script typing; searchable PDF/A export.
- Step 4
Only the right people see it
Each person sees only their files, and every view and download is recorded.
Behind the scenesRole-based access, encrypted storage and a full access log; hosted in India or on your own servers.
The product
The screens your team would use
Search (Hindi active).
Document viewer.
Review queue.
Before and after
What it would change
A district record room
BeforeClerks spend hours searching for every information or court request.
AfterA file number or a name finds the page in seconds.
A university exam section
BeforeOld result registers are checked by hand for each verification.
AfterSearch by roll number or name, in either language.
A law firm
BeforeOld case files sit in cupboards. Finding one judgment takes a day.
AfterSearch across every file and open the exact page.
Illustrative examples to show how it works. Not client stories.
What you get
Everything you need, nothing you don't
Set up for your rules, your forms and your languages. The code and the data are yours.
- Searchable text from your scans
- Search that handles spelling differences
- Automatic tags: file number, year, section
- A review queue for unclear pages
- Access control and a full log
- Searchable PDF/A copies to keep
How to start
A small pilot first
We set it up for one part of your work, with a written test agreed up front, so the delivery risk sits with us. The scope and cost are fixed in writing after a free first conversation.
- What the pilot covers
- Up to 10,000 already-scanned pages from one section, OCR, search, tagging and access control.
- How long
- 4–6 weeks.
- First step
- We test OCR on 100 of your pages and report the measured accuracy before the pilot price is final.
- How we prove it works
- Staff find 20 named files from your test list, each within 1 minute.
For your IT team and vendorsThe technical details
What is inside
- Import & OCRBulk upload of scans. Hindi and English text extracted from printed pages.
- SearchSearch in Hindi or English, with spelling variants; the matching page is highlighted.
- TaggingFile number, year, section and type, filled in automatically where possible.
- Access controlWho can see which files, with every view and download logged.
- Review queuePages the OCR is unsure about go to staff for correction.
- Ask your documents (optional)Questions in plain Hindi or English, answered from your files with page references.
We don't scan paper ourselves. We work with your scanning agency or a partner, and take over from the image files.
Connects with
Scanner output (PDF, TIFF, JPEG)Searchable PDF/A exportAPI links to your existing systemsSingle sign-on where available
Who it is for
- Government offices and record rooms: Old files, orders and registers.
- Universities and boards: Results, certificates and admission records.
- Courts and law firms: Case files and judgments.
- Hospitals: Old patient files and registers.
- Businesses: Contracts, invoices and correspondence.
Hosting & security
Hosted in India or on your own servers. Encrypted storage, role-based access, a full access log.
Hindi
Search tolerates matra and nukta variants and Roman-script typing ('patna' finds 'पटना').
Frequently asked questions
How accurate is Hindi OCR?
On clean printed Hindi, modern OCR is accurate enough for reliable search. Typewritten pages, stamps and poor scans come out lower, and handwriting is unreliable. We measure accuracy on 100 of your pages before you commit.
Do you do the scanning?
No. We work with your scanning agency or a partner and start from the image files.
Does this replace eOffice?
No. eOffice moves new files between desks. This is for the archive of older files and records.
Where are the documents stored?
In India: on a MeitY-empanelled cloud, your State Data Centre, or your own servers.
Can we search when spellings differ?
Yes. Search normalises common Hindi spelling variants and also accepts Roman-script typing.
What file formats work?
PDF, TIFF and JPEG in. Searchable PDF/A out.
You might also need
Page updated 05 Oct 2026
See it before you decide.
A free 30-minute walkthrough of the screens and the pilot plan. A founder replies within one working day.